{"id":2861,"date":"2025-02-18T13:29:12","date_gmt":"2025-02-18T21:29:12","guid":{"rendered":"https:\/\/www.easyhaul.com\/blog\/?p=2861"},"modified":"2025-11-07T07:35:24","modified_gmt":"2025-11-07T15:35:24","slug":"what-documents-are-needed-to-ship-a-car","status":"publish","type":"post","link":"https:\/\/www.easyhaul.com\/blog\/2025\/02\/18\/what-documents-are-needed-to-ship-a-car\/","title":{"rendered":"What Documents Are Needed to Ship a Car?"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">When shipping a car, it&#8217;s really important to have proper documentation, both domestically and internationally. These documents make sure your vehicle adheres to legal and customs regulations and steer you clear of any liabilities. In this guide, we\u2019ll explore the key documents required to ship a car and how you can prepare for a smooth process.\u00a0<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">1. Vehicle Title and Ownership Documents<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The vehicle title document is the most important document you\u2019ll need to show proof of ownership. Without it, a car transport company won\u2019t be able to ship your vehicle.\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Lienholder Car Title<\/b><span style=\"font-weight: 400;\">: Required if your car is financed or leased from a bank\/financial institution. A Letter of Lien Release from your lender may be needed.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Duplicate Title<\/b><span style=\"font-weight: 400;\">: If you have lost your title, request a duplicate from the DMV before arranging auto transport to avoid shipping delays.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Salvage Title<\/b><span style=\"font-weight: 400;\">: If your vehicle has been declared a total loss by an insurance company, this title type may be required for shipping.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Rebuilt Title<\/b><span style=\"font-weight: 400;\">: A rebuilt title might be needed to transport cars that have been repaired after being declared a total loss.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Bill of Sale<\/b><span style=\"font-weight: 400;\">: Required to show the vehicle value and export\/income taxes are based on this.<\/span><\/li>\n<\/ul>\n<h2><span style=\"font-weight: 400;\">2. Bill of Lading<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">A Bill of Lading (BOL) is a legal document that operates as a receipt and contract between you and the car transport company. It includes:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Your vehicle\u2019s details (make, model, VIN, and condition before shipping).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">The destination and delivery terms.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Legal protection in the event of disputes or damage.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If shipping overseas, a shipping bill of lading is necessary for customs clearance. Make sure you review the BOL carefully before you sign.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">3. Proof of Identification<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">To keep in line with transport regulations, you must have valid identification. In most cases, shipping companies will require the following:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A driver\u2019s license or passport.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">A notarized permission letter might be required if someone else is shipping your car on your behalf.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">These will ensure that your vehicle is being shipped legally.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">4. Shipping Insurance<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Car shipping insurance protects your investment in the event of vehicle damage during transit. Here are some of the types of insurance you should know:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Domestic shipping<\/b><span style=\"font-weight: 400;\">: Coverage for damage from weather, accidents, or from handling.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>International car shipping insurance<\/b><span style=\"font-weight: 400;\">: Required for shipping internationally, as coverage differs from United States insurance standards.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Remember to ask for car shipping quotes that come with insurance options, as policies differ across providers.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">5. Lienholder Authorization and Financial Approvals<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">If your car has an active loan or a pre-existing lien, the lender has a legal claim until the loan is cleared. In such a situation, the shipping company will need explicit permission from the lender to transport the car. This is confirmed through a lienholder authorization letter. If you are unsure as to whether your car has a lien, get in touch with your lender before sorting transport.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">6. Customs and Export Documentation<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">For international car shipping, specific documents are necessary. These typically include:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Vehicle Title Document<\/b><span style=\"font-weight: 400;\">: This acts as proof of ownership.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Bill of Sale\/Vehicle Estimated Value Report:<\/b><span style=\"font-weight: 400;\"> If applicable.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Export Declaration<\/b><span style=\"font-weight: 400;\">: Used for customs clearance.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Power of Attorney<\/b><span style=\"font-weight: 400;\">: If someone else is handling the shipment.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>License plates<\/b><span style=\"font-weight: 400;\">: Some countries require them to be surrendered before export.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Some countries have strict emissions and modification laws, so be clear on customs regulations ahead of time to minimize delays.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">7. Additional Documents<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Depending on your situation, there are some additional documents that may be required:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Proof of insurance<\/b><span style=\"font-weight: 400;\">: Some companies will need evidence of existing car insurance.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Power of Attorney<\/b><span style=\"font-weight: 400;\">: If another person is handling shipping for you.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><b>Customs clearance forms<\/b><span style=\"font-weight: 400;\">: These are needed for international transport (requirements vary by country).<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Always check with your car shipping service provider to ensure you have the correct documents needed to ship a car overseas or domestically.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">8. Special Considerations<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">The cost to ship a vehicle can depend on a number of factors like distance, shipping method, i.e., open vs. enclosed transport, and the time of year, as shipping costs fluctuate with demand. If you plan on shipping long-term care insurance documents alongside the car, make sure that they are securely stored. Additionally, vehicles will need to be loaded and unloaded carefully, so reviewing the shipping contract\u2019s liability terms is crucial.<\/span><\/p>\n<h2><span style=\"font-weight: 400;\">Conclusion<\/span><\/h2>\n<p><span style=\"font-weight: 400;\">Ultimately, understanding what documents are needed to ship a car will ensure a smooth shipping process. Let\u2019s sum up the documents we\u2019ve covered in this guide:<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Car title document or certificate of title for a vehicle.<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Bill of lading (or bill of lading form for international shipments).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Proof of identification (driver\u2019s license or passport).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Shipping insurance (including international car shipping insurance, if needed).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Lienholder authorization letter (if the car is financed).<\/span><\/li>\n<li style=\"font-weight: 400;\" aria-level=\"1\"><span style=\"font-weight: 400;\">Customs and export paperwork for international shipments.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">Using a reliable car shipping service like <\/span><a href=\"https:\/\/www.easyhaul.com\/about-us\" target=\"_blank\" rel=\"noopener\"><span style=\"font-weight: 400;\">EasyHaul <\/span><\/a><span style=\"font-weight: 400;\">ensures compliance with legal requirements. <\/span><span style=\"font-weight: 400;\">our customer service for guidance if you have any questions. Preparing the proper car shipping documents in advance will ensure the process is smooth and cost-effective.<\/span><\/p>\n\n\n<p><\/p>\n","protected":false},"excerpt":{"rendered":"<p>When shipping a car, it&#8217;s really important to have proper documentation, both domestically and internationally. These documents make sure your vehicle adheres to legal and customs regulations and steer you clear of any liabilities. In this guide, we\u2019ll explore the key documents required to ship a car and how you can prepare for a smooth [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":2862,"comment_status":"open","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_has_post_settings":[],"footnotes":""},"categories":[223,226,224,225],"tags":[228,229,231,235,230,232,236,251],"hashtags":[],"class_list":["post-2861","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-costs-insurance-contracts","category-logistics-industry-insights","category-salvage-auction-vehicle-shipping","category-shipping-methods-technology","tag-cross-country-car-shipping","tag-enclosed-auto-transport-cost","tag-enclosed-transport","tag-international-customs-clearance","tag-open-transport","tag-salvage-car-shipping-insurance","tag-us-vehicle-import-regulations","tag-auto-transport-insurance-options"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.4 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>What Documents Are Needed to Ship a Car? 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